It’s morning, you open your system, all pumped up to start a new day, and finally wrap up that annual report. A notification chimes up. Project review at 10 a.m. The project ended a month ago, and you barely have 5 minutes to refresh your memory. There goes your entire morning in the meeting.
This is how the day looks for an average full-time worker, with almost eight weekly meetings. 71% of Harvard Business Review survey respondents find most meetings unproductive and inefficient. At this time, all organizations and individuals must utilize tools and techniques that make meetings more productive.
Tools for Productive Work Meetings
Here are the top 8 picks to boost productivity during meetings in 2023.
Loopin is a user-favorite productivity assistant that can make meetings more interactive and actionable. From maintaining a schedule to managing notes, it is a one-stop solution for personal and collaborative task management.
Before starting a meeting, you can use Loopin to share context with all the participants, keeping everyone on the same page. During meetings, teams can use it as a collaborative workspace to note key takeaways and action items without leaving the meeting window.
By managing your calendar schedule, you can use it to block time between tasks and host or attend meetings accordingly. This productivity tool can auto-share your meeting minutes with all attendees via Slack, email, or Notion and reduce redundant tasks through automation.
The most productive meetings understand that time is a critical resource and intend on making the most of every second. Clockify is a time tracker and timesheet tool that helps host time-specific meetings.
This tool effectively tracks productivity, attendance, time spent in the meeting, etc. It also tracks time spent doing other activities so that you are always aware of where you spend those precious minutes.
A time-tracking tool like Clockify can also help measure team participation in the meeting and schedule the shortest time required for a particular discussion by analyzing previous data.
Now that the pandemic is over, meetings have started going offline too. While you can continue using productive tools like Loopin to make notes and share minutes with everyone, you may also need meeting management software for a larger gathering.
RSVPify is a customizable platform to collect data from meeting invitees for both open and exclusive setups. It offers a complete registration system for tracking sessions, sending automated reminder emails, email invites, and further communication.
You can use RSVPify to host a physical workplace gathering or utilize it for recurring workshops and sessions remotely. It eliminates redundant manual work and streamlines productive meetings.
Have a big presentation tomorrow, and the whole team is glued to their screens trying to pitch ideas for that one slide?
Often, one team member works on the presentation and shares their screen while the others give input. If multiple members have varying viewpoints, it can lead to chaos by constantly switching between presenters. Pitch deals with this problem quickly.
This tool can streamline the presentation design process for fast-moving teams so that they can collaborate on and create attractive decks in a few minutes. You can use Pitch to design meeting notes, sales decks, project plans, and other designer creatives for better visual representation, with inputs from your entire team.
Pitch can make your meeting hours more productive as you’ll log off with a finished presentation crafted through feedback and ready for showcasing. You can embed videos from YouTube and Vimeo, GIFs, and custom fonts into your slides.
5. Kanban Tool
A visual project management tool makes it easy to delegate tasks and review meeting performance. Data organization is crucial for a productive work meeting, and using Kanban Tool can help. This visual tool allows real-time collaboration to share tasks and add comments on delegated tasks over remote meetings.
The Kanban tool helps businesses analyze their workflow and improve processes to enhance efficiency. Teams can easily identify their bottlenecks through detailed Kanban metrics and performance indicators.
Using this tool to represent progress visually, tasks at hand and essential discussion points can make meetings smoother with a significant focus on data and statistics.
Engaging all the participants in a meeting is a huge challenge. Not with Slido! This interactive tool can engage all the meeting participants with quizzes, polls, Q&As, and word clouds suiting the nature of the discussion.
It also makes everyone feel connected in a virtual space, and the attendees can connect without any logins or downloads. It is extra kind towards the members who may be shy to speak but can contribute through these engagement activities.
Slido can integrate with Teams, PowerPoint, Google Slides, and live videos on YouTube to boost engagement.
Asynchronous meetings are a novelty introduced by the remote work culture in which teams need not be in a meeting space simultaneously. They can communicate through messages, hold discussions, review the inputs, and respond as per their schedule.
Geekbot is an AI bot that facilitates asynchronous meetings and puts teamwork on autopilot. It automates the daily tasks, shares polls and posts the responses on Slack or MS Teams, helps track KPIs, gathers feedback, and generates data-driven insights. Geekbot helps host productive asynchronous meetings, especially if you’re new to the environment.
Another tool to facilitate asynchronous meetings, Vidyard has vast use cases beyond its benefits to productive asynchronous meetings. This productivity tool is known for recording and sharing videos with ease.
It can help you create training videos, how-to guides, and tutorials for your team instead of hosting long meetings on the same. There are many ready-to-record video templates in Vidyard, best suited for productive, asynchronous meetings.
Productivity apps that assist in meetings are making our work lives simpler. All you need to do is invest some time in learning how to leverage these tools.
Try out our best picks for productive meetings:
- Kanban Tool
Have you taken a shot at any of these tools before? We’re excited for you to try them out and share your unique approach with us. If you have other tricks to make meetings productive, let me know in the comments!